Assistant Event Production Manager
Assistant Event Production Manager
We are seeking a detail-driven and enthusiastic Assistant Event Producer to support the planning, coordination, and execution of high-profile automotive events, including the prestigious Quail Rally. This role is ideal for someone with a passion for events, logistics, and the luxury automotive world, and who thrives in fast-paced, high-touch environments.
- Work for a highly prestigious hotel located in sunny Carmel Valley, California.
- Learn and grow within a strong hospitality operation.
- Exceptional medical benefits, Employee discounts on Lodge, Golf, and Dining services.
Key Accountabilities
- Support the Event Producer in executing luxury automotive events, with a focus on planning and producing The Quail Rally and related activations.
- Coordinate logistics such as venue sourcing, hospitality, route planning, and vehicle management.
- Liaise with vendors, production teams, venue representatives, and sponsors to ensure seamless execution.
- Assist with the creation of production documents, including timelines, run-of-show schedules, contact lists, and site maps.
- Participate in on-site event setup, operations, and breakdown—handling everything from signage to hospitality services.
- Manage participant communications, including registration, itineraries, and pre-event materials.
- Help monitor and manage budgets, vendor contracts, and invoicing.
- Conduct site visits and assist with securing permits, insurance, and compliance documentation.
- Provide general administrative support including notetaking, tracking assets, and organizing event materials.
- Contribute to post-event reporting and recaps.
General Requirements
- Experience working on automotive rallies, shows, or luxury brand activations.
- Familiarity with Adobe Creative Suite, Canva, or other design tools.
- Knowledge of car culture and high-end automotive brands is a strong asset.
- High School Diploma Required, College Degree preferred
- 2+ years of experience with event planning
- Experience in catering and events
- Experience in hospitality industry
- Must be able to work early morning, day, weekend and holiday shifts as needed
- Must have possess a high level of confidentiality
Salary: $68,640 - $72,000 per year
Job Segment:
Event Planning, Hospitality