Executive Office Assistant

Set along the dazzling Bosphorus waterfront in the historic district of Karaköy, The Peninsula Istanbul provides a showcase for both vibrant Turkish culture and superlative hospitality within Galataport. The hotel is comprised of four exquisite buildings – three of them historic and beautifully restored – and welcomes guests arriving by land or sea.

• An exceptional opportunity to join our high-profile hotel in Istanbul.
• The Peninsula Hotels espouses luxury service, dedication to our customers, and commitment to our employees. 
• Be a part of the highly experienced team.

Key Accountabilities

• Efficiently manage complex calendars, schedules, and meeting alignments for the Executive Office.
• Arrange comprehensive travel itineraries, accommodation, and hosting for corporate visits from HSH Global Headquarters.
• Control incoming/outgoing documents, manage correspondence, and maintain highly confidential files.
• Coordinate agendas, take precise minutes, and follow up on action items for Executive Committee and leadership meetings.
• Prepare monthly expenses, corporate presentations, and official documentation in compliance with company policies.
• Act as a bridge between the Executive Office and department heads to follow up on directives and ensure smooth operations.

General Requirements 

• Minimum 3 years of experience supporting a senior executive team, ideally within an international or luxury hotel.
• High organizational agility to prioritize time-critical tasks and manage conflicting demands.
• Strong written and verbal communication skills in both English and Turkish.
• Exceptional professional presentation and interpersonal skills to represent the brand.
• Strict commitment to data privacy, discretion, and handling sensitive information.
• Advanced proficiency in Microsoft Office 365.

We would be delighted to receive your CV and will liaise directly with suitable applicants.